In this article, I’ll go over the 10 best RFI construction tools on the market, going over their features, use cases, pros & cons, and pricing structure to help you make an informed decision.
But first, I wanted to go over the factors to consider when evaluating RFI construction platforms in the first place: 👇
What Are The Factors To Consider When Evaluating RFI Construction Software?
#1: Ease of Use & Overall User Experience
The #1 factor for me when it comes to RFIs is how easy they are to create, as well as the overall user experience of filling them out and managing them.
The way I see it is that both the field and office teams should be able to easily navigate the tool with minimal training required.
➡️ An intuitive design would help you reduce ramp-up time and increase your adoption rate.
#2: Workflow Automation Capabilities
The RFI construction software you go for should help you automate the routing and approval of RFIs so you can eliminate manual back-and-forth communication and reduce delays.
Automatic reminders can also help to keep the RFIs moving through the review process, but you should also look for due date tracking capabilities.
#3: Collaboration Capabilities
I imagine one of the main reasons why you’re looking for RFI construction software is that you want to make it easier to communicate with your architects and engineers.
This is why it’s important to choose a tool that has:
- Mobile accessibility, so field teams can submit and review RFIs from the job site.
- Comment threads and history, so you can centralize discussions and avoid miscommunication.
➡️ Some of the tools I’ll review don’t expect your architects and engineers to log in to answer an RFI, as all RFI communications can be done through email.
#4: Pricing Structure
Even though for some of the tools in this list you’ll have to book a demo to learn more about their pricing structure, I’d recommend that you first understand whether it is:
- User-based.
- Project-based.
- Feature-based.
Some of the tools will expect a piece of the pie (i.e., project-based) while others will have simpler user-based models.
Finally, there are tools that don’t expect you to pay for features you will not be using and for every consultant or engineer that comes on board (i.e., feature-based), which are preferred by local builders and contractors.
#5: Integration Capabilities
Last but not least, I looked at the construction tools’ integration capabilities.
Some of the enterprise-grade platforms I’ll review let you integrate with your resource management tools, scheduling apps, accounting platforms, and others, to help you ensure seamless data flow across the platforms you’re already using.
What Are The 10 Best RFI Construction Tools In 2025?
Here’s a list of the 10 best RFI construction platforms on the market in 2025:
#1: SubmittalLink: Best for local builders and contractors looking for a simple and easy-to-navigate platform to track and manage RFIs.
#2: Autodesk Construction Cloud: Good for construction teams looking for customizable RFI management and project collaboration.
#3: Procore: Ideal for construction teams looking for a fast, trackable, and collaborative RFI management.
#4: Archdesk: A good option for construction companies looking for advanced RFI analytics and reporting.
#5: Buildern: Ideal for construction teams looking for integrated RFI lifecycle tracking to ensure no RFI fall through the cracks.
#6: eSUB: Best for subcontractors looking to move from manual RFI tracking to a centralized and automated system.
#7: BuildingBlok: Good for construction teams looking for a streamlined and centralized RFI workflow with unlimited team members.
#8: Smartsheet: Best for individuals who manage the RFI response process for multiple RFIs.
#9: Monday.com: Ideal for construction teams looking for an intuitive mobile app that also works in offline mode.
#10: ClickUp: Good for sending custom forms for RFIs to contractors and designers, and using their submissions to assign tasks and send updates.
#1: SubmittalLink
SubmittalLink (that’s us) offers the best RFI construction software for local builders and contractors looking for a simple and easy-to-navigate solution to track and manage RFIs.
Disclosure: Even though SubmittalLink is our tool, I’ll provide an unbiased perspective on what makes SubmittalLink the best RFI construction tool for local builders and contractors.
Unlike the majority of the other RFI construction tools on the market, our platform:
- Offers an intuitive platform to help you create and track submittals and RFIs for your construction projects.
- RFI responses via the app or email. Assignees can log in to reply or simply click “Respond” directly from the email notification.
- Automatic email notifications. When an RFI is created or updated, everyone stays in the loop. No need to send manual emails.
- Reminders that work for you. We automatically send follow-up reminders for unresolved RFIs, due dates, and overdue items, so nothing slips through the cracks.
- Does not have a sea of features that you’ll have to learn and get used to (the tool does not feel like a job).
- Takes minutes to set up: You’ll simply have to fill out your project’s specification section labels and invite your team.
- Lets you add unlimited consultants and subcontractors at no additional cost.
Here’s how you can create submittals and RFIs with SubmittalLink:
Let’s go over the features that companies like Ace Construction, Hilltop Builders, and JWB love about SubmittalLink:
Easily Create, Track & Manage RFIs
SubmittalLink lets you easily track and manage all your RFIs in one centralized platform.
Our platform aims to help you ensure that no RFI is slipping through the cracks of your project.
💡If you are working with consultants, you’ll be able to invite as many consultants and subcontractors as needed at no additional cost.
Consultants and engineers will have access to the submittals and RFIs they are assigned to, and they’ll be able to submit their comments and approvals.
Cloud Storage For All Of Your RFI Attachments
One of the things that local builders and contractors love about SubmittalLink is that they can keep all files organized inside the tool.
You’ll then be able to access the latest attachments anytime you need and share them with your team.
Automate Email Notifications
You and your team can automatically send emails for RFIs upon creation or updates.
➡️ This will help you eliminate the need for manual email notifications and streamline your operational workflows.
Pricing
SubmittalLink has 3 pricing tiers, and each one includes unlimited users:
- Starter Plan: $200/month/project with limited file storage.
- Pro Plan: $300/month/project with unlimited file storage.
- Enterprise Plan: Contact us for pricing. You’ll get access to unlimited projects and unlimited file storage.
💡 Unlike some of the other RFI tools, there’s no set-up or onboarding fee for the platform. Your app will be ready for use as soon as you register your account.
Pros & Cons
✅ Intuitive solution with no learning curve and complexity.
✅ You can add team members, consultants and subcontractors at no additional cost.
✅ Unlimited file storage with the Pro plan.
✅ Built-in AI that parses drawings, generates reports, and automates coversheets.
❌ Fewer features and integrations than other tools on the market.
❌ A relatively new platform that is less established than other competitors on the market.
#2: Autodesk Construction Cloud
Best for: Construction teams looking for customizable RFI management and project collaboration.
Similar to: Procore, Archdesk.
Autodesk Construction Cloud offers a comprehensive platform for managing construction RFIs, connecting workflows, documents, and team communication in one place.
I found the platform to be a good option for streamlining RFI processes and levelling up transparency across the entire project lifecycle.
Features
- Unified RFI Management: You can seamlessly create, track, and manage RFIs from both web and mobile devices, in the field or office.
- Customizable Workflows: It’s possible to tailor RFI workflows and permissions to specific project or company needs, including custom RFI types and stakeholder roles.
- Contextual Documentation: You can attach RFIs to specific areas of 2D documents or 3D models with markups, pushpins, and field photos for faster resolution.
- Lifecycle Integration: It’s also possible to connect RFIs with issues, meetings, change orders, and more to avoid duplicate data entry.
Standout Feature: Comprehensive Data Management & Collaboration
What stood out to me about Autodesk’s Construction Cloud is that it lets you store, manage, and link all project documents and data in one platform.
The tool offers integrated communication, analytics, and reporting to help you keep all teams aligned and informed.
Pricing
Autodesk’s Construction Cloud does not publicly disclose the pricing of the bundle of its features, so you’d have to contact them and get a quote.
Pros & Cons
✅ It’s possible to link RFIs with issues, meetings, change orders, and more.
✅ You can customize RFI workflows and permissions to specific projects.
✅ Excellent customer support and onboarding process, with responsive customer success teams, according to G2 reviews.
❌ Adding new services can be time-consuming and requires effort, according to G2 reviews.
❌ Some users find the tool’s complexity and cost to be a barrier.
#3: Procore
Best for: Construction teams looking for a fast, trackable, and collaborative RFI management.
Similar to: Autodesk, Archdesk.
Procore’s RFI software streamlines the process of submitting, tracking, and resolving Requests for Information during construction projects.
It’s designed to ensure accountability and keep projects on schedule by simplifying communication and record-keeping.
Features
- Complete RFI history tracking: All communications are archived, offering full traceability and accountability at every stage.
- Actionable RFIs: You can quickly turn an RFI into tasks or Change Events to keep the project moving forward.
- "Related To" document linking: It’s possible to attach plans, specs, photos, and PDFs directly to RFIs for clarity and quick reference.
- Automatic overdue reminders: Team members are automatically notified when responses are overdue to keep the momentum going.
Standout Feature: Close RFIs via Email
What stood out to me about Procore’s RFI management is that the tool lets architects and engineers respond to RFIs directly from their inboxes, with no need for training or logging into the platform.
Pricing
Procore does not disclose its pricing publicly, so you’d have to contact them to get a custom quote.
According to Vendr, out of the 8 deals they have handled for Procore, the average cost for the software is $76,065/year, and the biggest reported contract on the platform is $257,549/year for a construction project.
Pros & Cons
✅ The platform offers automatic overdue reminders for your RFIs.
✅ All communications are archived.
✅ Consultants and engineers can close RFIs via email.
❌ The platform has a feature bloat that makes the platform feel like a job, according to G2 reviews.
❌ Higher cost compared to other tools, which is why local contractors and builders have been looking for Procore alternatives.
#4: Archdesk
Best for: Construction companies looking for advanced RFI analytics and reporting.
Similar to: Procore, eSUB.
Archdesk offers a purpose-built RFI management solution for the construction industry, with features that enhance communication, document control, and analytics.
I think of the platform as ideal for companies looking to digitize and automate their RFI process for better efficiency and project visibility.
Features
- Centralized RFI Management: Secure platform for all RFIs with advanced search, version control, file attachments, and mobile access.
- Automated RFI Workflows: You can build custom workflows, such as automatic routing, deadline tracking, escalation rules, and status notifications.
- Real-time Collaboration: There are in-app comments, drawing markup tools, and notifications.
- Mobile Access: The platform offers full RFI functionality from mobile devices for field team accessibility.
Standout Feature: RFI Analytics & Reporting
What stood out to me about Archdesk is its analytics tools that offer deep insights into RFI trends, performance, and bottlenecks.
Pricing
Archdesk has 3 paid plans:
- Essential: Starts from $790/month with a pay-per-user pricing model, which gives you access to basic project management, secure cloud hosting, and simple reporting.
- Professional: Custom pricing with a pay-per-user pricing model, which adds advanced project management features, a tailored reporting engine, and external access.
- Enterprise: Custom pricing for unlimited users, which adds custom integrations, dedicated implementation and support teams, advanced security features, and additional compliance & SLA.
Pros & Cons
✅ User-friendly interface, even for users with limited tech skills.
✅ Customizable dashboards that help you visualize data and improve decision-making.
✅ Good customer support, which G2 reviews praise for responsiveness.
❌ Slow performance and loading delays, according to G2 reviews.
❌ Limited customization when compared to other tools on the market.
#5: Buildern
Best for: Construction teams looking for integrated RFI lifecycle tracking to ensure no RFI fall through the cracks.
Similar to: Archdesk, Sitemate.
Buildern’s RFI software simplifies the Request for Information process in construction by helping teams create, submit, monitor, and close RFIs from one place.
The platform aims to replace inefficient spreadsheets and email chains with a digital platform that was designed for efficient communication.
Features
- Standardized RFI templates to help your team quickly create and submit requests to relevant parties.
- Reassignment tools that enable RFIs to be redirected to more suitable team members if needed.
- Automated status updates and notifications for faster approvals and easier communication.
- Schedule integration and reminder system, which lets you attach RFIs to timeline items, creating a trackable paper trail.
Standout Feature: Integrated RFI Lifecycle Tracking
What stood out to me about Buildern is that it enables users to track each RFI from submission to resolution within a unified system.
This ensures nothing falls through the cracks and maintains a clean audit trail for future reference.
Pricing
There are 3 plans to choose from in Buildern’s pricing options:
- Starter plan: Starts from $225 USD/month (includes 2 paid users; $81 per additional user) and includes Estimating, Proposals, Scheduling, and Bid Requests.
- Professional plan: Starts from $360 USD/month (includes 4 paid users; $90 per additional user), which adds Takeoff, Timesheets, Selections, and RFIs.
- Enterprise plan: Custom pricing, which adds 24/7 enterprise-level support and custom feature development on request.
Pros & Cons
✅ Intuitive and user-friendly interface tailored for construction workflows.
✅ Excellent customer support with rapid responses and feature implementation, according to G2 reviews.
✅ Smooth data flow between project phases and integrated accounting features.
❌ Limited mobile app functionality compared to the desktop version, according to G2 reviews.
❌ Can be costly for local builders and smaller teams.
#6: eSUB
Best for: Subcontractors looking to move from manual RFI tracking to a centralized and automated system.
Similar to: Buildertrend, Procore.
eSUB’s RFI management software helps trade contractors move from disorganized, manual RFI tracking to a centralized and automated system.
The platform simplifies communication, enhances visibility, and improves RFI turnaround times on construction projects.
Features
- Mobile access to RFI logs with real-time status tracking and alerts for faster approval workflows.
- Easily convert field notes into formal RFIs, reducing time spent on manual entry.
- Intelligent grouping of RFIs by read status helps prevent missed responses.
- Access to detailed RFI status reports throughout the project lifecycle.
Standout Feature: Optimized RFI Sorting and Status Tracking
What stands out about eSUB is that it automatically organizes RFIs by read status and provides you with comprehensive progress visibility to keep subcontractors on track.
Pricing
eSUB does not publicly disclose its pricing, so you’d have to contact them to get a product demo and a quote.
Pros & Cons
✅ Centralized platform for managing RFIs, submittals, daily reports, POs, and change orders.
✅ Useful pre-filled correspondence tools designed specifically for subcontractors, according to verified user reviews.
✅ Easy access from multiple devices (phone, tablet, laptop) for real-time project updates.
❌ There are sync issues across devices that can cause duplication and data loss, according to G2 reviews.
❌ Limited ability to upload and manage drawings or plans within the software.
#7: BuildingBlok
Best for: Construction teams looking for a streamlined and centralized RFI workflow with unlimited team members.
Similar to: SubmittalLink.
BuildingBlok offers construction-specific RFI software that helps teams ask questions, get answers, and approve information efficiently.
The platform is ideal for reducing project delays and simplifying communication through a centralized and auditable system.
Features
- Centralized RFI Log to help you manage all project RFIs in one location for easy access and tracking.
- Fast RFI creation & responses: Your team members can quickly create RFIs and receive timely answers.
- Complete audit trail: You can monitor all RFI activity with a fully trackable history.
- Approval chains: It’s possible to standardize and automate your RFI approval process.
Standout Feature: Unlimited Access
Not really a ‘’feature’’, but what stood out to me about BuildingBlok is that it includes unlimited users, projects, and support at a flat fee.
Pricing
BuildingBlok offers 3 paid plans with flat monthly pricing and no hidden fees, all of which include unlimited users.
- Field Plan: $249/month (billed annually) or $279/month (billed monthly), which includes daily reports, punch-lists, and timesheets for unlimited users.
- Office Plan: $849/month (billed annually) or $939/month (billed monthly), which adds ASIs, bidding tools, RFIs, submittals, memos, and to-do management.
- Enterprise Plan: $2,499/month (billed annually) or $2,779/month (billed monthly), which adds change orders, invoices and owner invoices.
Pros & Cons
✅ Easy to use with great templates to start with.
✅ Centralized document storage that allows for easy access for clients, subcontractors, and project stakeholders.
✅ Affordable pricing focused on core construction management needs without unnecessary features.
❌ Project setup can be cumbersome and sometimes delays initial project entry, according to G2 reviews.
❌ Difficulty backing up information on a daily basis.
#8: Smartsheet
Best for: Individuals who manage the RFI response process for multiple RFIs.
Similar to: Monday.com, ClickUp.
Smartsheet offers a flexible work management solution that has been designed to help construction teams deliver projects on time and on budget.
The platform lets individuals who manage the RFI response process for multiple RFIs while providing visibility to status, outcomes, and milestones.
Features
- Visual dashboards that help you visualize and monitor RFI status, risks, dependencies, and key metrics.
- Process automation: Automate and standardize RFI workflows to reduce your manual work.
- Resource management: You can better allocate and re-allocate team members effectively.
- Good range of integrations: The platform connects with platforms you’re probably already using, such as DocuSign, Google Workspace, Microsoft 365, and Salesforce, to unify your data.
Standout Feature: RFI Templates To Get Started
What stood out about Smartsheet is its good variety of RFI templates that you can get started with right away.
These templates include sections for the requesting party, the recipient, the company contact information, and a detailed description of the requested information.
You’ll also be able to attach supporting documents and drawings, and note the total number of pages included.
Pricing
Unlike its direct competitors, such as Monday.com and ClickUp, Smartsheet doesn’t offer a free plan.
The platform offers 4 paid plans:
- Pro: $9/month/seat when billed annually, which includes sheet creation and unlimited form access. There’s a limit of up to 10 seats.
- Business: $19/month/seat when billed annually for a minimum of 3 user seats, which adds unlimited automated workflows, and the tool’s native integrations (e.g., PowerBI, and Tableau.
- Enterprise: Custom pricing, which adds unlimited storage and the platform’s recently built AI tools.
- Advanced: Custom pricing, which adds portfolio management and better customer support.
Pros & Cons
✅ Customizable RFI templates and workflows.
✅ More affordable than other construction-specific tools on the market.
✅ You can automate and standardize workflows with the tool’s best-in-class automation capabilities.
❌ No built-in document storage.
❌ The platform does not offer a native communication tool, unlike other competitors on this list.
#9: Monday.com
Best for: Construction teams looking for an intuitive mobile app that also works in offline mode.
Similar to: ClickUp, Smartsheet.
Monday.com offers a project management tool that lets you instantly share updates, RFIs, and feedback via the tool’s mobile app, and keep your engineers informed even in offline mode.
Features
- Have all of your RFIs and communication in one place.
- Make sure that each member is working on the most recent version of your RFIs and inspection forms.
- Clear ownership and accountability: You’ll be able to assign tasks with transparent responsibility, so everyone knows who is in charge of what.
- Track progress and communicate with any third-party working on your RFIs or project.
Standout Feature: Pre-Built RFI Templates
What stood out to me about Monday.com is that it offers pre-built templates for RFI management, including a template of an RFI board, where you can track:
- Incoming questions.
- Questions in progress.
- Questions answered.
Pricing
Monday.com offers a free plan for up to 2 users that lets you test out its basic features at no cost.
The platform offers 4 paid plans:
- Basic: $17/month/seat when billed monthly, which adds 5GB storage, Kanban boards, and shareable forms.
- Standard: $20/month/seat when billed monthly, which adds 250 automated actions/month, Zoom integration, and 3 additional views (Timeline, Calendar, and Map).
- Pro: $32/month/seat when billed monthly, which adds 25,000 automated actions/month, unlimited guest access, and custom-branded forms.
- Enterprise: Custom pricing, which adds advanced analytics and administration control.
Pros & Cons
✅ Easy-to-navigate platform, according to G2 reviews.
✅ Pre-built RFI template, similar to Smartsheet.
✅ Keep all of your RFIs and communication in one place.
❌ The plans are more expensive than their direct competitors, Smartsheet and ClickUp.
❌ Occasional slow loading times and screen lag, according to G2 reviews.
#10: ClickUp
Best for: Sending custom forms for RFIs to contractors and designers, and using their submissions to assign tasks and send updates
Similar to: Smartsheet, Monday.
ClickUp, similar to Smartsheet and Monday.com, offers an all-in-one project management solution that offers a flexible tool to manage RFIs.
The tool lets you use RFI submissions to assign tasks, send updates, and move responses through your construction management workflow.
Features
- Send custom forms for Requests For Information and approvals to the contractors and designers you work with.
- Review submittals, RFIs, drawings, and take-offs on the go from ClickUp’s mobile app.
- You and your team will be able to annotate any document or design in a shared location.
- It’s also possible to use the RFI submissions to assign tasks, send updates, and move responses through your workflow.
Standout Feature: Comprehensive RFI Templates
ClickUp, similar to Smartsheet and Monday.com, offers comprehensive RFI templates that are ready to use and are beginner-friendly as well, from what I can tell.
They’ve got an RFI submission template, as well as an RFI management template that will help you keep track of all submissions.
Pricing
ClickUp offers a free plan for construction companies and contractors, which includes unlimited task creation and guest invites with full access.
Apart from that, the tool has 3 paid tiers:
- Unlimited: $7/month/seat when billed annually, which adds unlimited custom views, timesheets, and 100 mind maps.
- Business: $12/month/seat when billed annually, which adds private docs, sprint reporting, and all dashboard views.
- Enterprise: Custom pricing, which adds white labelling, more security features, and AI functionality.
Pros & Cons
✅ A generous free plan, as well as a relatively cheap entry into RFI management for smaller teams.
✅ An intuitive mobile app, from which you can review submittals, RFIs, and drawings.
✅ You can use the RFI submissions to assign tasks.
❌ There are reported performance issues with larger projects by G2 reviews.
❌ The platform was not purpose-built for construction companies like some of the other competitors in this list.
Next Steps: Create, Track & Manage RFIs With SubmittalLink
To choose the right RFI construction software, you’ll have to consider your project’s size, the tools you already use, budget, team size, and functionality you’ll be looking for.
Some of the tools that I went through, such as Procore and Autodesk Construction Cloud, are enterprise-grade construction management tools that focus on ensuring smooth RFI construction workflows.
However, they can get out of budget for a lot of local companies and contractors with simpler needs, since they will also bind you to paying for a million other features.
This is where tools like Smartsheet, ClickUp, and Monday.com come into play, with their intuitive interfaces, affordable pricing structure, and basic RFI management functionality.
SubmittalLink, on the other hand, is a construction-specific solution that does not try to compete with all-in-one platforms that have so many features that you have to study to use (some of the tools above have dedicated academies to learn how to use them!).
We built SubmittalLink to help local contractors and builders easily create, track, and manage RFIs into one intuitive platform.
If you’re looking for a platform that:
- Does not charge you per seat or per consultant looking at your projects.
- Offers unlimited file storage.
- Is easy to set-up, with a set-up that takes a few minutes.
- Is simplistic and easy to navigate.
Then you can book a product demo to walk you through the platform and get started with the platform.